3 Tips for Using ProPresenter 7 Macros more Effectively + Full Breakdown of how we use Macros

Today, I want to share three essential tips for using ProPresenter 7 macros more effectively. Additionally, I’ll provide a full breakdown of how we utilize macros in our setup to streamline our workflow and improve our presentations.

Step-by-Step Guide

Tip 1: Organize and Categorize Your Macros

The first tip is to organize and categorize your macros around your service structure. This means creating macros specifically geared to certain sections of your service. For example, we have four categories of macros: startup macros, pre-service macros, service macros, and post-service macros.

By categorizing macros this way, you keep everything separate and organized. For instance, our list includes a startup macro, pre-service macros, service macros, and an end-of-service macro. They are color-coordinated and labeled according to their section of the service. This organization helps to quickly identify the macros and their purpose, ensuring smooth transitions during the service.

Tip 2: Create Flexibility Within Your Macros

The second tip is to create flexibility within your macros. While organizing macros around your service structure is helpful, you also need to account for variations in service flow. For example, you might have a typical order of service but occasionally deviate from it. To handle these changes, ensure that each macro includes all necessary actions, such as stage screen actions, looks actions, and lighting cues.

When creating macros, I asked myself, "What if we were starting from a blank slate?" This approach ensures that no matter where you place the macro in the service, it will have everything it needs to function correctly. Adding all potential actions to each macro, regardless of the typical service order, provides the flexibility to adapt to different scenarios seamlessly.

Tip 3: Utilize the Calendar Feature

The third tip is to utilize the calendar feature in ProPresenter 7. This feature allows you to auto-fire certain macros at specific times. For example, we have a calendar event linked to our pre-service countdown video, which automatically fires five minutes before the service starts. Similarly, at the start of the service, another macro fires automatically to transition into the worship segment.

To set this up, go to the calendar view in ProPresenter, create a new event, and set the specific time and days it should occur. Then, associate the desired macro with the calendar event. This automation ensures that critical actions occur precisely on time without manual intervention, making the service run smoothly.

Conclusion

Using ProPresenter 7 macros effectively can greatly enhance your presentation workflow, making your services more organized, flexible, and automated. By categorizing your macros, building in flexibility, and utilizing the calendar feature, you can streamline your processes and ensure a seamless experience for your audience.

I hope these tips help you optimize your use of ProPresenter 7 macros. If you have any questions or need further assistance, feel free to leave a comment below. I'm also developing a ProPresenter 7 Quick Start Guide course to help you get up and running quickly. Stay tuned for more details!