Set Your Church Media Volunteers Up for Success: Free Notion Template (v2)

This is version 2 of the Notion template we built for our media team. Version 1 was here.

At the bottom of this post I asked whether there'd be interest in real Notion training for churches. There was. That answer turned into the Church Notion System, and it's a long way past this template now.

The original write-up is below, and the template still works.

What changed from version 1

A little over a year before this, I shared how we use Notion to build checklists and resources for our media team positions, and gave away the template. This is the update. If you haven't seen the first one, start there for the full picture of the original setup.

The updated template works as a central hub for everything worship and media. Here's what's in it.

Resources and tutorials

We rebuilt this section and organized it by role, so nobody's reading past three other people's jobs to find their own.

• General resources. Anything that applies to everyone on the worship or media team. Tips on using a planning center sheet, that kind of thing.
• Sound. Tutorials and cheat sheets on gain, compression, and EQ, a lot of it from Collaborate Worship. Plus tutorials specific to our Behringer Wing.
• Switcher and camera. Tutorials for the switcher and the camera app, and a multi-view recording of a Bethel service that shows how a video director and camera operators actually talk to each other during a service.
• Live stream. Tutorials on leveling a broadcast mix, and examples of streams that are mixed well so people know what they're aiming at.

Workflows and updates

This section exists because I got tired of explaining the same change ten separate times.

Now when something changes, I record a video showing it, put it on YouTube, and link it in Notion. Everybody gets it on their own time.

• Worship and media team updates. Things that affect everyone. Changes to in-ear monitor setups, how to pull up chord charts, that level of thing.
• Soundboard updates. Monthly, with tutorials for any new workflow.

One video, recorded once, and every volunteer can reference it whenever they need it. That one habit saved me more time than anything else in the template.

Getting the template

The download link is in the video description, and you can find it along with everything else on the free resources page. Grab it and customize it for your team.

What I asked at the end of this, and what happened

I closed this one by asking if there was interest in real Notion training for churches, since this template was only one small piece of how we use it.

There was. So I built it.

The Church Notion System is the self-paced version of that, 12 sessions across 3 modules, and it goes well past a resource page.

The core problem this template never solved is that a resource page tells your volunteer what to do but not how to do it, so they still call you. CNS fixes that with dual-level SOPs. Two reading depths on the same page. Your experienced volunteer scans the checklist. Your brand new one expands the same steps and gets the full walkthrough with the tutorial video sitting right there.

Then it covers recording those tutorials without it eating your life, and the rollout tactics that get a team actually using the thing on a real Sunday instead of defaulting to texting you.

It works with free Notion, you keep it for life, and there's a money-back guarantee if it doesn't hold up on a Sunday.

See how it works.

Related reading

• The Ultimate Church Production Checklist (v1 of the template)
• 4 Tips for Training Church Media Volunteers