Set Your Church Media Volunteers Up for SUCCESS - Free Notion Template

A little over a year ago, I shared a video detailing how we use Notion to create checklists and resources for our media team positions. I also provided a free template that other churches could download and use. This article serves as an update to the original one. If you haven't seen it yet, I recommend watching it first for a comprehensive understanding of our initial setup. This update focuses on the changes and enhancements we've made to the original template over the past year.

Updated Template Overview

The updated template now serves as a central hub for all things related to worship and media resources. Here's a closer look at the main sections and how we've improved them:

Resources and Tutorials

We've revamped the resources and tutorials section, adding new content and organizing it for better accessibility. Here's what you can find:

• General Resources: This page includes tutorials and resources applicable to anyone on the worship or media team. For example, tips on utilizing a planning center sheet.
• Sound Page: This section features tutorials and cheat sheets on various topics such as gain, compression, and EQ, with many resources from Collaborate Worship. We also have specific tutorials for our Behringer Wing soundboard.
• Switcher and Camera: This page includes tutorials for using the switcher and camera app, as well as a multi-view recording of a Bethel service to illustrate effective communication between video directors and camera operators.
• Live Stream Resources: This section offers tutorials on topics like leveling broadcast mixes and provides examples of well-mixed live streams.

Workflows and Updates

The workflows and updates section was created to streamline communication about changes and updates to our workflows. Instead of explaining updates multiple times to different volunteers, I record a video demonstrating the change, upload it to YouTube, and link it in Notion. This way, everyone can access the update at their convenience. Here's how it's organized:

• Worship and Media Team Updates: Updates relevant to the entire worship and media team, such as changes to in-ear monitor setups or chord chart viewing methods.
• Soundboard Updates: Monthly updates related to soundboard operations, with specific tutorials for new workflows or processes.

Creating and Managing Updates

Whenever we implement a new update, I record a video explaining the change, upload it to YouTube, and add it to the corresponding section in Notion. This method ensures that all volunteers are informed and can reference the update whenever needed. It also saves time by consolidating the explanation into one comprehensive video.

Getting the Template

If you're interested in using this updated template for your own church, the link is in the description of the video. Download it and customize it to fit your needs. If you've already downloaded the template and are using it, I'd love to hear from you. Share your experiences and any feedback on how the template is working for you.

Your Feedback and Future Ideas

I'd also like to know if there's interest in more Notion training specifically for churches. We use Notion extensively at our church, and this checklist and resources page is just one example. If there's enough interest, we could develop a more comprehensive template or training program to help churches organize their operations using Notion.

Thank you for watching, and I hope this video and template help set your church media volunteers up for success. Feel free to leave comments or questions below, and I'll see you in the next video!