The Ultimate Church Production Checklist - Powered by Notion

Hey, Zach Brown here with Church Media Training,

and today I want to talk about what we use at our church for a checklist and resources for our media team.

If you're like us, you might share a similar experience where our media team at our church has actually grown a lot in the last year, and now each team member has a lot of tasks to perform before and during each service. To ensure that things don't start falling through the cracks each and every week, we've developed a system to help us stay on top of every moving piece during the service.

We also wanted a place for our team members to go for quick and helpful resources related to each job that they're doing, now there's a lot of different ways to approach this, but this is just what we've landed on.


We've decided to use a project management and note-taking app called Notion.

Also, just a little side note, if you haven't heard of Notion, you should seriously check it out, it's awesome.

I've used it pretty much every day since I started using it four or five months ago. I used to use Evernote a lot for note-taking stuff, but ever since I switched to Notion, I really haven't looked back.

Let's take a look at the pros of using Notion in this situation, it actually gives us flexibility and features that using something like a normal word doc just couldn't give us.

The Pros of Using Notion

Easy to Update
The first pro is that you can easily and fluidly update or adjust checklists in Notion. It works basically like a living document and is more dynamic than a normal word document.

Those of us, like me, who have editing capability on the pages in Notion can go in and make changes and update tasks, no need to reprint or re-export a word document every time you make an update to the list.

Easy to Share

Another pro is that it's easy to create, organize, and then share it with everyone on the team. I won't go into detail about everything you can do with Notion, but I'll just say you have a lot of options when it comes to organization and creating everything that you need. So for example, videos that I like and I want to share with everyone on the team, I can easily embed them where I want them.

I can create dropdown menus, headers, and even a hierarchy of pages so that each page isn't cluttered with info. This makes it super easy to navigate and keeps volunteers from having to weed through irrelevant information to find what they need.

Then, to share your pages, just hit the share on the top right of the page, share to web, adjust your sharing settings and then copy the link and send it to whoever needs it.

Check out the YouTube video above for a Full Breakdown of the Checklist

If you like the process that we've created and you want to use this in your own Notion account and with your own church, I've actually made it available on my website for anyone who wants it,

Click here to get access to the Template!

If you already have a system in place similar to this, leave a comment, I'd love to hear what others are doing and how it's working out for you.

Talk soon,

Zach