Build and Launch Your Church Notion System in 12 Weeks

The Sunday Problem You’re Feeling (But Haven’t Fixed Yet)

Your church media systems live in someone’s head.

Usually, it’s the one person who’s been around forever. Everyone else asks them the same questions every Sunday:

• “Where’s the PowerPoint?”
• “How do I set up this camera?”
• “What’s the WiFi password again?”

If they’re gone, everyone panics.

You might have a few Google Docs and checklists, but nothing that works as a real system. Everyone agrees you should document everything… it just never gets finished. It’s an “important but never urgent” project.

What We’ll Build Together in 12 Weeks

In 12 weeks, your church will have a fully implemented Church Notion System live and in use for your Sunday media roles:

• Core media roles documented with real SOPs
• Short tutorials embedded where volunteers actually need them
• A customized Notion hub built for your church
• QR codes/links so your team can use it every Sunday

Not living in someone’s brain. Not stuck as a half‑set‑up template.

Is This Cohort Right for Your Church?

This is for you if:

• You already run basic media (ProPresenter, livestream, audio, etc.)
• You have at least one staff member or key volunteer who can commit 2–4 hours per week for 12 weeks
• You want a clear, simple system more than you want more gear

This is not for you if:

• You don’t have a media team or Sunday production yet
• You want 1:1 consulting or done‑for‑you travel work
• You aren’t willing to document how you do things now

Week‑by‑Week: How Your System Comes Together

Here’s exactly what we’ll finish together each week:

Week 1 – Vision, Assessment & Setup
Audit your current Sunday chaos, define what a “win” looks like, set up your Notion workspace, and duplicate the CNS template.

Week 2 – Map Your Media Roles & Responsibilities
List every Sunday media role and choose the 4–6 core roles we’ll focus on in the cohort.

Week 3 – Build SOP Skeletons for Each Core Role
Create simple three‑phase outlines (Pre‑Service, During, Shutdown) for each role.

Week 4 – Turn Skeletons Into Dual‑Level SOPs
Convert outlines into dual‑level SOPs: quick task checklists + detailed walkthroughs a brand‑new volunteer can follow.

Week 5 – Test & Refine Your SOPs
Pressure‑test your SOPs against a real service, clean up unclear steps, and lock in v1 of your SOP library.

Week 6 – Plan Your Core Tutorials
Decide which SOP steps need short videos and outline your 2–5 minute tutorials.

Week 7 – Film, Edit & Embed Tutorials
Batch‑record tutorials with the gear you already have and embed them into the right SOPs and role pages.

Week 8 – Customize the CNS Template to Your Church
Rename roles, pages, and checklists to match your language, service flow, and gear; set up your dashboards.

Week 9 – Build Out Your Knowledge Database
Create a role‑based knowledge hub with deeper training: YouTube, PDFs, and your own long‑form content.

Week 10 – Keep It Updated With a Change Log
Build a simple change log and decide how updates get made and communicated so your system never goes stale.

Week 11 – Roll It Out to Your Team
Put CNS in volunteers’ hands with QR codes, Planning Center links, and mobile home‑screen icons.

Week 12 – Polish & Plan Your Next 90 Days
Tighten anything confusing, and create a plan to keep the system running in the future